Then it runs the rest of your day — the register, visitors, trips, boarding and night roll-call, fees and their reminders, and every notice that reaches a parent.
GatePass is a school gate attendance and parent notification system. Students scan a QR card at the gate, their parent is instantly told they arrived safely, and the day’s attendance is written from that same scan. It also runs class registers, emergency roll-call, trips, boarding, visitor pre-booking and fees.
Schools run it from a web console. Staff, parents and visitors use one app.
ALL FROM THAT ONE SCAN
Not a newsletter. Not a WhatsApp group at 10pm. Their own child, all term.
Arrived — the moment they walk in
Not arrived yet — visible in the app, any morning
Went home — with the time
Fees — their balance, and what it was for
Trips — where, when, and their own child on the list
Notices — on the phone, not in a book bag
What is coming — visiting day, exams, start of term
Visits — they ask, you approve, they arrive with a pass
Their own children only, plus one-way communication from the school.
Marked at 9am from memory, and nobody can prove otherwise by Friday.
The gate writes it. A correction is recorded as a correction, with a name against it.
A child never reached school. Six hours passed before anybody noticed.
Your register is right by 8am, so a child who never arrived is visible that morning.
A paper book at the desk. No photograph, no time out, no answer about last Tuesday.
Approved before they arrive, and scanned in and out at the gate.
A child missing at the stop, and a paper list written before two of them swapped.
Scanned onto the bus and off it. The list is on the lead’s phone, network or not.
A visitor asks before they travel. You approve, move the time, or turn it down — and they arrive with a pass that is scanned in and out.
Boarders are signed out against a reason and the person collecting them, and the night roll-call counts everyone who should be in.
Lessons, classes and who is teaching them. When somebody covers a lesson it is recorded as cover, not as the class teacher.
A child admitted to the sick bay is recorded, their parent is told, and if they are sent home it is written down with the time.
Attendance by class, by term or by one child, plus visitor logs and any date range — emailed to you with the file attached.
Recorded against the child or staff member it concerns, and readable only by the roles that should see it — not by everyone on the system.
Which classes are slipping, who is late again and again, and how this term compares with the last one.
Put a phone on every gate you have. Each arrival records which gate it came through, and one account covers every campus.
No IT person. No server. No new equipment beyond a phone you already own.
We do not take a card, so nothing can charge itself. At the end we send an invoice and you decide. After that it is one price per term, by how many students you have, in your own currency.